Control who can share your folder

There are two access controls in the folder settings that affect how other people can access the folder:

• Folder members can add people: Determines whether individual members can add people to this folder. 
  Note: This only applies to members. Folder admins can always add people to the folder.

• People must sign in to Workshare to access the folder: Determines whether people must be signed in to Workshare to gain access to your folder.
  Note 1: If people must sign in, it's not possible to invite new folder members by using the Share link button. Instead, invite new members with the Add members option. Find out more.
  Note 2: If people do not have to sign in, anyone who accesses the folder without signing in will not be tracked in the folder activities.

Anyone can share the folder

If you want a folder that's easy to share, set Folder members can add people to Yes and People must sign in to Workshare to access the folder to No.

Your folder can be shared in the following ways:

• Anyone can use the Add members option to send out an email invitation to the folder. Anyone can follow the link in the email invitation to access the folder. Only people who choose to sign in to Workshare will be tracked in the folder activities.

• Anyone can use the Share link button to send out a personal email invitation to the folder. Anyone can follow the link to access the folder. Only people who choose to sign in to Workshare will be tracked in the folder activities.

Only members can share the group

If you want a folder that has restricted sharing, set Folder members can add people to Yes and People must sign in to Workshare to access the folder to Yes.

Your folder can be shared in the following ways:

• Anyone can use the Add members option to invite new people to the folder. Everyone must sign in to access the folder and all access will be tracked in folder activities.

• Anyone can use the Share link button to send out a personal email invitation to the folder, but only existing folder members will be able to follow the link. The only way to invite new folder members is to use the Add members option. 

Only admins can share the group

If you want a folder that only admins can share, set these access controls:

Your folder can be shared in the following ways:

• Only the folder owner and admins can use the Add members option. Everyone must sign in to access the folder and all access will be tracked in folder activities.

• Anyone can use the Share link button to send out a personal email invitation to the folder, but only existing folder members will be able to follow the link. The only way to invite new folder members is to use the Add members option. 

Find out more

As the folder owner or admin, you also have access to file controls and notifications. Find out how to modify these folder settings.