Participant roles in Transact

Setting participant roles

There are three participant roles within Transact deals: Member, Admin and Owner.

Participant roles are set by deal admins. They are set in the Participants page within each deal and are set on a deal-by-deal basis.

Members

When new participants are added to a deal, by default they become members.

Participants with member status can see and will have access to all checklist items subject always to any access restrictions that have been applied by deal admins across the checklist. Where access restrictions are applied to individual checklist items, only members that have specifically been granted access to the checklist item will be able to see and access it.

In relation to the checklist items that members have access to, members can:

• Upload/download files
• Delete files that they have added personally
• Add status notes
• Export the checklist
• See the deal status summary
• Approve approval requests set up by deal admins

Admins

Granting admin status to a participant has two effects.

Firstly admins have access to all content across the checklist. Any access restrictions that are applied to individual checklist items apply only to members. Admins can always see all items in full. Admins also have access to the deals’ audit log, recording every action taken by every participant since the creation of the deal.

Secondly admins can perform all of the following tasks (in addition to those that members can perform):

• Invite/remove deal participants
• Grant/remove admin status for other deal participants
• Edit the checklist
• Set up and assign status labels to checklist items
• Control document access restrictions
• Delete any file in the checklist
• Set up approval requests and view the status of all approval requests
• Export the deal's audit log

Our general recommendation is that the law firm or organization that creates and runs the Transact deal should nominate all of its own participants as admins, with all external participants added as members.

The Owner

The owner is the creator of the deal. As the owner, you have admin status and can grant admin rights to other invited participants.

The owner is the only participant who has the right to delete the deal and for this reason, cannot leave it. That is the key difference between the owner and admin roles.

See which participants are owners, admins and members

Click the Participants tab to see who is in your deal. The last column shows the role that each participant currently has.

Grant/remove admin status

1. Go to the Participants tab in your deal.
2. Click the dropdown arrow next to a participants role.
3. Select the role for the participant – Admin or Member.